Contracts Coordinator

Position Summary

The Contracts Coordinator performs purchasing functions for a variety of goods and services, including both routine transactions and complex transactions, and provides technical procurement assistance to all university departments.

Essential Functions, Duties, and Responsibilities

• Prepares bids, selects qualified potential bidders, solicits bids, evaluates bids to determine responsiveness of vendor and compliance with specifications. Conducts pre-bid conferences as needed.
• Reviews requisitions submitted by departments for completeness and compliance, conducts follow-up with staff, as necessary. Determines appropriate method of purchase.
• Interacts with vendors to resolve problems, gain knowledge of production, lead time, market conditions, pricing, and availability.
• Works with Accounts Payable to maintain accurate vendor records and resolve issues.
• Advises and trains departments on university procurement policy and procedures.
• Performs actions relative to the financial system.
• Investigates using department complaints about goods and services, recommends appropriate actions.
• Inspects samples to determine compliance.
• Manages 3rd party ordering.
• Prepares accident report forms for submission.
• Maintains vehicle list and license, ensure vehicles and manages fuel cards.
• Assists with Purchasing Card program.
• Manages and maintains contracts within the Purchasing Department.
• Reviews contracts, leases, and agreements.

Knowledge, Skills, and Abilities

• Knowledge of public procurement rules, contracts, policies, and procedures required, with knowledge of higher education procurement.
• Ability to secure, interpret, and analyze technical data.
• Proficiency with MS Suite.
• Ellucian/Colleague product knowledge or experience enterprise financial software systems desired.

Education and Experience

• Bachelor's degree in Business Administration or related field, or equivalent combination of education and experience is required.
• Two-years purchasing experience is required.
• Certification as a Certified Public Purchasing Buyer (CPPB) or Certified Professional Supply Manager (CPSM) is preferred.

Physical Requirements

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

Lincoln University is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.

Current Openings for Contracts Coordinator Jobs at Lincoln University of Missouri