Administrative Assistant III - Provost Office

Purpose:

The Administrative Assistant III to the Provost and Senior Vice President for Academic and Student Affairs will provide executive administrative support that will ensure efficient organizational operation and management of the Office of the Provost and Sr. Vice President for Academic and Student Affairs. The Administrative Assistant III will support faculty, coordinators, directors, adjunct faculty, and administrators through a variety of tasks as deemed necessary by the Provost and Senior VP for Academic and Student Affairs. In addition, this position will provide customer-focused, quality support in a very fast-paced office environment.

Essential Job Functions:

• Ensures a consistently professional appearance at all times.
• Serves as the initial point of contact with students, faculty, and staff.
• Prepares meeting agendas and assist with special projects and presentations.
• Provides supervision, oversight, and direction to receptionist and student workers.
• Maintains supplies inventory, placing orders for supplies and equipment.
• Exemplifies and demonstrates the maintenance of confidentiality at all times.
• Provides routine schedule updates and briefs the Provost and Senior VP on subject matters before meetings as required.
• Coordinates and confirms travel reservations and hotel accommodations.
• Obtains and monitors a full range of office support services such as printing, maintenance, supply, and vendor services.
• Directs visitors and callers from the campus community and the general public to the appropriate offices.
• Screens calls and personally answers calls when the matter concerns routine and procedural requirements.
• Draft letters, emails, and memorandums on behalf of the Provost and Senior VP for Academic and Student Affairs.
• Manages the flow of office information/data.
• Prepares presentations, materials, and correspondences.
• Responds to donors, faculty, and staff inquiries as required.
• Performs other duties as assigned.

Additional Duties and Responsibilities:

1. Contribute to the Academic Affairs Board of Curators Report as required.
2. Support university reporting and assessment responsibilities through development and submission of area reports.
3. Other duties as assigned.

Qualifications:

Bachelor's degree with a minimum of 3-5 years' experience in office administration.

Knowledge, Skills, Abilities, and Personal Characteristics:

• Knowledge of executive-level administrative duties and clerical management.
• Ability to compile and process computer data (database and spreadsheet formats) and to format/generate reports.
• Advanced knowledge of Microsoft Office Suite (e.g. Word, Excel, Publisher, PowerPoint, etc.)
• Excellent communication skills (written and verbal) and interpersonal skills.
• Ability to manage multiple tasks in a timely manner.
• Ability to utilize automated systems and software.
• Superior budgetary and financial acumen.
• Superior organizational, analytical, and planning skills.
• Superb time management skills and the ability to prioritize work.
• Excellent proofreading skills.
• The desire for professional development.

Certifications, Licenses, Registrations

None required.

Physical Demands:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

Current Openings for Administrative Assistant III Provost Office Jobs at Lincoln University of Missouri