Position Summary

The Administrative Assistant I will provide a wide range of administrative support to the Directors, Deans, department staff and supporting elements.

Essential Functions, Duties, and Responsibilities

• Calendar management, arrange and coordinate travel, coordination and preparation of meeting materials and recording meeting notes.
• Support the administrative business functions of the department by entering purchasing, budget, and maintenance forms.
• Prepare reports and letters, answer calls, sort mail, assign academic advisors.
• Coordinate and manage the department budget with supervision of the department head.
• Maintain inventory of office supplies.
• Compile correspondence and maintain confidential information for faculty, staff, and students.
• Assisting with HR paperwork such as time-effort, timesheet, and leave form collections.

Knowledge, Skills, and Abilities

• Must have excellent organizational, communication, and social skills.
• Proficiency in MS Office Suit, including Word and Excel.
• Proficiency with Zoom and Microsoft Teams.
• High degree of accuracy entering data into forms and/or spreadsheets.
• Ability to maintain confidentiality of sensitive data.
• Ability to spend long periods of time on the telephone and/or computer.
• Self-starting and able to work consistently without direct supervision.
• Ability to work with people of different cultures, races, and beliefs.

Education and Experience

• At least one year of experience working in an office setting is required.
• An associate degree is preferred.
• Experience working in a higher education institution is preferred.

Lincoln University is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.