Position Summary

The Administrative Assistant I will provide a wide range of administrative office support for efficient day to day administrative operations.

Essential Functions, Duties, and Responsibilities:

• Calendar maintenance, organizing and scheduling appointments, booking travel accommodations, reimbursement reporting, requisition processing and Colleague.
• Create and maintain reports and spreadsheets, initiating, transferring, and tracking paperwork, manage procurement of goods and services, assist in daily office needs.
• General office support-filing and mail distribution.
• Support special assigned projects and events; and tracking University assigned deadlines and submission reporting.
• Write and distribute email, correspondence, memos, letters, and forms.
• Submit and reconcile P-card expense reports.
• Participation with meetings; agenda, setup and taking detailed minutes.
• Provide administrative support within the department by serving as backup support to other department staff.
• Answer departmental telephone and provide positive interaction from internal and external contacts.
• Learn and follow University regulations pertaining to the position.

Knowledge, Skills, and Abilities:

• Must have excellent organizational, communication, and social skills.
• Proficiency in MS Office, including Word, PowerPoint, and Excel.
• Strong calendar coordination and travel arrangement processes and tracking.
• Excellent computer, grammar, writing and interpersonal skills appropriate within a diverse population of faculty, staff, and students.
• Ability to learn quickly and very proficient with detail-oriented work.
• Ability to complete tasks with minimal supervision.
• Strong knowledge using office equipment such as printers, scanners, and fax hardware.

Education and Experience

• Associate degree is preferred.
• At least two years' experience working in an office management position is required.
• Experience working in a higher education institution is preferred.

Physical Requirements:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 25 lbs.

Lincoln University is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.