Position Summary

Administrative Assistant I will provide all aspects of administrative office support for efficient day to day administrative operations.

Essential Functions, Duties, and Responsibilities

Calendar maintenance, organizing, and scheduling appointments, booking travel accommodations, reimbursement reporting, requisition processing and Colleague. Create and maintain reports and spreadsheets, initiating, transferring, and tracking paperwork, manage procurement of goods, and services, assist in daily office needs.
General office support-filing and mail distribution.
Support special assigned projects and events, and tracking University assigned deadlines and submission reporting.
Write and distribute email, correspondence, memos, letters, and forms.
Submit and reconcile P-card expense reports.
Participation with meetings, agendas, setup and taking detailed minutes. Provide administrative support within the department by serving as backup support to other department staff.
Answer departmental telephone and provide positive interaction from internal and external contacts.
Learn and follow University regulations pertaining to the position.

Knowledge, Skills, and Abilities

Have strong organizational and time management skills.
Ability to learn quickly and very proficient with detail-oriented work.
Ability to complete tasks with minimal supervision.
Excellent computer, grammar, writing and interpersonal skills appropriate within a diverse population of faculty, staff, and students.
Must have knowledge of all Microsoft Office Software, etc. Word, Excel, and PowerPoint.
Strong calendar coordination and travel arrangement processes and tracking.
Strong knowledge using office equipment such as printers, scanners, and fax hardware.

Education and Experience

Required - high school diploma and two or more years advanced office management experience.
Preferred - Business School or associate degree.

Physical Requirements